Senior Administrator
Salary £ 27,715 - £29,485
Glasgow*
Vacancy listed 02/03/2026
Application deadline 12/03/2026
Details
Established in 1986, Scottish Drugs Forum (SDF) is a membership-based charity with a mission to improve Scotland’s response to drug-related issues. We influence this through our work by striving for compassionate, inclusive, evidence-informed policy and practice. 
 
Our administration team is the backbone of our organisation, providing efficient, reliable, and professional support across all departments. They manage a wide range of tasks including office management, travel arrangements, event coordination, database maintenance, and supporting our accounts, human resources and project teams. Known for their attention to detail, adaptability, and proactive approach, the team ensures that day-to-day operations run smoothly, enabling the rest of the organisation to focus on delivering our mission. Despite being a small team, they consistently demonstrate versatility and a can-do attitude, taking on new challenges with enthusiasm and professionalism. 
 
Job summary: 
 
The Senior Administrator will provide a range of general administrative and clerical support across the organisation, including extensive use of Microsoft Office applications such as Outlook (diary management), Word (reports), PowerPoint (presentations), Excel (spreadsheets), and Access (database management). 
 
The postholder is expected to be highly proactive, taking initiative to identify priorities, solve problems, and ensure tasks are completed efficiently and to a high standard. Administration Team members build and maintain excellent working relationships across the organisation, giving staff confidence in delegating tasks and trusting in reliable, high-quality outcomes. 
 
Key Responsibilities: 
 
Team & Operational Support 
  1. Provide high-quality administrative support across multiple teams. 
  2. Use Microsoft 365 and Teams extensively to coordinate work, manage documentation and support collaboration. 
  3. Prepare reports, presentations and documentation to a high standard. 
  4. Maintain and update shared systems and databases, ensuring accuracy and data integrity. 
  5. Support internal projects with minute taking, planning, coordination and follow-up actions. 
 
 
Office Support 
  1. Act as a professional point of contact for telephone and reception enquiries. 
  2. Support the smooth running of the Glasgow office. 
  3. Coordinate meeting logistics, room bookings and hybrid meeting set-up. 
 
Travel & Event Coordination 
  1. Arrange travel and accommodation for staff efficiently and cost-effectively. 
  2. Support the planning and delivery of internal and external events. 
  3. Liaise with venues, suppliers and stakeholders to ensure seamless delivery. 
 
HR & Finance Support 
  • Provide administrative support for Sage Accounts. 
  • Assist with invoicing, purchase orders and expense processing. 
  • Work closely with colleagues to ensure accurate and timely financial records. 
  • Provide general HR administrative support including recruitment and employee lifecycle. 
 
Other Activities 
  • Participate in regular meetings to share and exchange information.  
  • Adhere to all internal and external policies, procedures, protocols, and guidelines. 
  • Keep the line manager informed of all significant operational matters. 
  • Serve as a key holder, undertaking opening and closing duties of the premises on occasion. 
 
Promote Scottish Drugs Forum (SDF): 
 
  1. Actively promote SDF’s membership to key stakeholders. 
  2. Maintain an up-to-date skills and knowledge  
 
Teamwork: 
 
Teamwork is a vital aspect of SDF’s success. All staff are expected to: 
 
  1. Take part in regular team and inter-departmental meetings. 
  2. Cover for absent staff where applicable. 
  3. Integrate effectively within the wider SDF team. 
 
 
 
Responsibilities of All SDF Staff: 
 
All staff are expected to: 
 
  1. Demonstrate awareness and commitment to the mission, vision and values of SDF. 
  2. Adhere to all internal and external SDF policies, procedures, systems, and guidelines, contributing constructively to their ongoing development. 
  3. Undertake other duties relevant to the post and, on occasion, wider duties pertinent to SDF’s strategic objectives and appropriate to the seniority of the post. 
  4. Actively participate in supervision, appraisals, and team meetings, and take responsibility for identifying and meeting professional development and training needs. 
  5. Maintain positive and constructive working relationships with immediate colleagues and the wider SDF team, ensuring all staff are kept up to date with relevant issues and developments. 
  6. Maintain confidentiality with sensitive or privileged information, including day-to-day observance of Data Protection guidelines. 
  7. Work outside normal hours, if necessary, with time off in lieu provided. 
  8. Secure premises, including setting alarms, as necessary. 
  9. Have regard for personal health and safety and that of those around them. 
 
 
Note:
This job description is intended to outline the post at this stage of development. It is not an exhaustive list, and it is recognised that jobs change and evolve over time. Post holders will be required to carry out any other duties to the equivalent level necessary to fulfil the purpose of the job and respond positively and flexibly to changing organisational needs.

* The admin team typically attend the office 2–3 days per week and working at home for the remainder, office attendance and specific days are determined by organisational needs and may vary from week to week. There may be some occasions where attendance in the office is required up to five days per week.

How to apply
A full job description and application form are available on our website:  https://sdf.org.uk/sdf-jobs/

Benefits

Benefits
SDF offers generous annual leave, competitive pension contributions, enhanced sick pay, learning and development opportunities, and access to an employee counselling service. We are committed to supporting a healthy work–life balance through flexible working arrangements.

apply