Vacancy at Subsea Technology & Rentals (STR)
The Operations Administrator will provide support to the Logistics and Export Compliance Specialist and regional functions of Logistics, Sales, and Technical Operations as required.
Principal Accountabilities:
Provide support to the Logistics and Export Compliance Specialist related to;
- Facilitating the Goods-In and Good-Out process for incoming and out bound shipments.
- Data entry into the STR Asset Management system - CSAM.
- Arranging collections, deliveries, imports, exports, and intercompany transfers using approved freight forwarders, couriers, and logistics providers.
- Tracking freight movements and provide timely updates to internal stakeholders and customers when required.
- Assisting with resolving shipment delays, customs holds, missing documentation, damaged goods, or delivery discrepancies.
- Preparing, reviewing, and maintaining export and import documentation, including commercial invoices, packing lists, customs declarations, certificates of origin, and temporary export/import documentation where applicable.
- Ensuring shipments comply with applicable export control regulations, customs requirements, sanctions screening processes, and STR internal procedures.
- Maintaining accurate records for export/import transactions, including supporting evidence for audits and compliance reviews.
Provide support to the regional Logistics, Sales, and Technical Operations teams as required such as but not limited to;
- Updating the freight tracker as required and assist Finance with any queries.
- Generating Purchase Orders for the regional Logistics, Sales, and Technical Operations teams as required.
- Support the planning, coordination, and organization of client events and other business engagement activities as required.
- Provide general office support such as but not limited to;
- Liaising with the facility vendors, cleaners, maintenance providers, and other third-party service providers.
- Maintaining the facility office supplies, consumables, records, trackers, and administrative systems to support the effective running of the facility.
- Greet visitors and answer, screen, and direct incoming telephone calls in a professional and courteous manner.
- Promote a positive, professional, and organized office environment.
- Adhere to all STR policies, procedures, and company standards.
- Ensure all correspondence is professional, timely, and aligned with STR standards.
- Maintain confidentiality and professionalism when handling employee, customer, supplier, financial, and commercially sensitive information.
Benefits:
• Private medical insurance, including dental and vision
• Wellbeing package such as additional paid leave day per year, enhanced sick pay and lunch and learns
• Comprehensive, ongoing training and development programmes such as STR Academy
• Bonus plan
• Holiday purchase scheme
• Social events
• Charity/community events
• Service awards
• Competitive salary
Application:
Due to the high volume of applications we receive, only shortlisted candidates will be contacted. If you have not heard from us within four weeks of submitting your application, please consider your application unsuccessful. Thank you for your interest.
Recruitment agencies:
STR will only pay agency fees where a signed agreement is in place, and the agency has been instructed by a member of our HR team.
We do not accept speculative or unsolicited CVs from any third party, including recruitment agencies. Any CVs submitted to STR or any of our employees outside of our formal recruitment process, including those sent directly to hiring managers or other employees, will be deemed unsolicited and will not be eligible for any agency fees.