Vacancy at Modern Art Oxford
Finance Assistant
Salary
£26,000 (Pro rata £20,800)
Oxford, OX1 1BP
Vacancy listed
19/07/2024
Application deadline
19/08/2024
Details
Role
Modern Art Oxford’s Finance Assistant provides essential day-to-day support to the Deputy Director in the administration of the organisation's finances. The Finance Assistant works with the Deputy Director to provide comprehensive financial support to the organisation. Working closely with all members of the team, the Finance Assistant is responsible for maintaining financial records and systems, communicating effectively at all levels and demonstrating excellent attention to detail and the highest professional standards.
Principal Responsibilities
- To provide administrative support to the Deputy Director and Senior Finance Officer in the financial, accounting for Modern Art Oxford.
Specific Duties
Accounting
- Process purchase ledger invoices
- Process Purchase ledger payments on Xero
- Ensuring procedures are adhered to, and suppliers are paid promptly
- Respond to budget-holder and supplier queries.
- Process the shop and Cafe weekly sales to Xero and reconciling cash receipts
- Reconciling monthly business credit card bills, ensuring expenditure is correctly allocated.
- Monitor the finance and payroll email boxes and respond in a timely manner
- Empty, count (with witness) and bank donation boxes at least monthly.
- Fulfill any other duties reasonably requested by the Deputy Director.
- Assist with data entry onto excel spreadsheets as required
- Monitor petty cash and ensure floats for the cafe and shop are topped up weekly
Person Specification
- Recognised accounting qualification or working towards one (AAT)
- Experience of using Xero or similar accounting software
- Strong excel spreadsheet skills
- Excellent numeracy and literacy skills, with attention to detail
- Good understanding of financial controls within an organisation
- The utmost discretion and sensitivity when dealing with confidential information.
Benefits
- 25 days annual leave plus eight public bank holidays.
- Employees are entitled to up to a 25% discount in Modern Art Oxford Shop and Café.
- Employee Assistance Programme through Gemelli. https://gemelliemployeebenefits.co.uk/news-mss-april2017
- Cycle and Home & Tech schemes available via BHN extras.
- An auto-enrolment pension scheme is in place with Legal & General. Under pension auto enrolment legislation, the employee will pay 5% (before tax relief) and the employer will pay 3% of qualifying earnings to the Legal and General plan.
Attached documents
| Title | File |
|---|---|
| Job Description Finance Assistant | _Finance_Assistant_-_Job_Description_(1)_(3).docx |
| Job Description Finance Assistant | _Finance_Assistant_-_Job_Description_(1)_(2).pdf |