The Lodge Trust CIO is a Christian charity in Market Overton, Rutland. We provide residential care, supported living, day opportunities, work activities and a vibrant community for adults with learning disabilities. Located on a stunning 20-acre rural site—including homes, workshops, café, woodland, and campsite—we are committed to dignity, independence, kindness, and Christian values.

Our Facilities function is essential in maintaining a safe, compliant and high-quality environment for residents, visitors and staff across our unique and varied estate.

The Facilities Manager leads the facilities function and manages the facilities team. 

The successful candidate will have a track record in managing and motivating teams to achieve a complex mix of tasks in the workplace. They would be experienced in managing suppliers with an ability to price jobs and drive the best price / quality quotes. Internally they would recognise the need to keep supplier contracts under review and ensure The Lodge Trust is not paying more than a fair market rate for its consumables and services.

The role involves leading on Project work, PPM, Corrective Maintenance, Health and Safety standards and a wide range of other regulatory requirements e.g. PUWER and LOLER. 

This involves managing a Site Team Leader and an Operations Administrator to achieve a high standard of planning, project work and maintenance ensuring the entire estate is safe, well maintained and fit for purpose. Recognising that much of the estate comprises of residents’ homes, the Facilities Manager works to uphold their safety, comfort and dignity at all times, managing the various works to ensure the residents are involved and aware of those things that would impact their quality of life and that these works are so arranged to minimise disruption and inconvenience.

The successful candidate will be responsible the upkeep of all buildings, utilities, vehicles and outdoor areas, ensuring full compliance with Infection Prevention and Control (IPC), CQC requirements, Health & Safety legislation and Fire Safety standards. This includes managing all mandated and audited checks, maintaining accurate records, and ensuring PPM and break/fix tasks are completed promptly in line with organisational need.

The Facilities Manager also supports the organisation by planning, coordinating and delivering projects that maintain, enhance and future-proof the buildings, infrastructure and wider estate.

·        Manage the Site Maintenance Team Leader, who is responsible for day-to-day maintenance tasks and the onsite Housekeeping function.

·        Manage the Operations Bank Staff member who administrates statutory checks and contractor visits

·        Ensure all site, grounds, and housekeeping staff have the required training, competence, and resources to fulfil their roles.

·        Promote and model a proactive “see it/sort it” culture across the team, encouraging high standards and addressing concerns constructively.

·        Support the CEO with a variety of site related Projects.

·        Ensure all buildings, residences, offices, workshops, facilities, and the wider 20-acre estate are maintained to a high standard and remain safe, compliant, and fit for purpose.

·        Work with the Site Maintenance Team Leader to ensure high standards in maintenance, refurbishment, housekeeping, and site presentation.

·        Oversee required cleaning standards relating to Infection Prevention & Control (IPC), food hygiene and environmental health.

·        Ensure furniture, white goods, fixtures and fittings across the site are functional and fit for purpose.

·        Manage plant, equipment, leases, and service plans, ensuring best value in procurement and operation.

·        Oversee utilities (Oil, Water, Electricity), ensuring favourable contracts, accurate monitoring, and minimal wastage.

·        Ensure high standards of grounds, landscaping, woodland, pathways, and estate presentation.

·        Support the planning and prioritisation of grounds maintenance tasks, seasonal work, drainage, woodland management, and outdoor safety.

·        Ensure the Country Park, camping and caravan areas and MOPA play equipment are maintained to a high standard and are safe.

·        Work in consultation with the CEO, Operations Manager and Registered Manager to identify, scope, prioritise, cost and plan site projects.

·        Prepare project specifications, oversee contractors, and maintain accurate documentation and audit trails.

·        Ensure project work is well-planned, safely delivered, and completed to a high standard in the most cost-effective way.

·        Ensure all statutory checks on buildings, plant, equipment and systems are completed, logged, audited, and available for inspection.

·        Oversee monthly auditing processes for maintenance, housekeeping, IPC, food hygiene and site compliance.

·        Support regulatory requirements relevant to the CQC-regulated environment as directed by either the CEO OR Registered Manager.

·        Ensure Lodge vehicles are safe, checked monthly, are taxed, insured and serviced as required by law and the manufacturer’s instructions

·        Support the Health & Safety Lead in maintaining safe working environments across all areas of the organisation. 

·        Ensure there is a H&S culture embedded in the Facilities team. Ensure this team is alert and proactive in seeing and recording H&S related repair or maintenance jobs as they go about their work.

·        Ensure all staff, contractors, volunteers and visitors follow safe working practices and have the correct qualifications, industry compliance and membership specific to the jobs they are doing, hold the correct insurance (in date offering sufficient cover), Have the correct DBS cover in place for the work required and submit RAMS appropriate to the work proposed before commencement of the job. 

·        Attend the monthly Site & Projects meeting, ensuring all required reporting is submitted in good time and all agreed actions are followed up and achieved by agreed deadlines.

·        Ensures all risk assessments relevant to their area of responsibility are completed in accordance with Lodge Trust Policy.

·        Carry out H&S audits in high-risk areas and follow through on any corrective actions required.

·        Ensure the site maintains effective emergency and out-of-hours cover throughout the year.

·        Participate in the on-call rota to ensure timely responses to issues (heating, ventilation, fire systems, electrical faults, security and site emergencies).

·        Maintain accurate logs, compliance records, procurement documentation and audit reports.

·        Support organisational meetings and communicate effectively with internal teams.

·        Handle all information confidentially and in line with policy.

·        Undertake delegated tasks from the CEO, Registered Manager or H&S Lead as required.

Person Specification