Conferencing Administration Assistant
Salary £ TBC
Feltham
Vacancy listed 20/11/2025
Application deadline 14/12/2025
Details
Conferencing Administration Assistant   - Job Description
Job Title  | Conferencing Administration  Assistant
Start Date  | January 2026
Location | Riverside Vineyard Church, Air Park Way, Feltham, TW13 7LX
Department  | Conferencing
Purpose
| To provide high quality administrative and logistical support for all conferencing activities, ensuring efficient organisation, clear communication, and successful event execution. This role also involves engaging with clients and attendees in a friendly and professional manner, helping to create a positive and welcoming conference experience.
Reports to | Tatiane Belo
Pay | To be agreed
Hours of work | 21 hours per week, worked over 3 - 4 days per week 

DUTIES & RESPONSIBILITIES 
  • Provide administrative support to the Conferencing Team, including scheduling, record-keeping, and handling general inquiries.
  • Manage conferencing inboxes, respond to queries, and provide timely information to clients.
  • Assist with conference planning, preparation, and follow-up tasks.
  • Liaise with customers, and external partners in a friendly and professional manner.
  • Support on-the-day conferencing operations, including setup, signage, hospitality, and attendee check-in.
  • Help maintain conferencing materials, databases, and documentation to ensure accuracy and organisation.
  • Collaborate with volunteers and staff to ensure smooth delivery of all conference sessions and activities.
  • Assist with vendor coordination, room bookings, and equipment requirements.
  • Provide general support to ensure a welcoming, efficient, and well-run conference environment.

OTHER REQUIREMENTS

  • Able to carry our church’s culture of Christian values & practices, in all aspects of the role including interactions with contractors, church centre visitors, church members and staff team
  • Able to play a full role in the Christian practices of the team, e.g. prayer & worship times
  • Able to comply with our operating policies/procedures
  • As part of our growing, missional church community, to contribute to the effective running and development of Riverside Vineyard Church
  • To demonstrate a clear, personal commitment to the Christian faith*
  • Undertake any training or personal development as required
  • Any other duties reasonably requested by your Line Manager

*The genuine occupational requirement for this post is implemented under the Equality Act 2010

Person Specification:

ITEM | ESSENTIAL | DESIRABLE
Qualifications | A Levels or equivalent  |

Special skills | Strong administrative & computer skillsDatabase experienceStrong communication skillsProblem solvingHighly organised, able to prioritise & use initiative, has an eye detailTeam player | Driving licenceProficiency in Google Workspace
Work/volunteer experience | Previous administration experienceEvent Planning  | Ministry in a church contextPA/EA experience
Knowledge | Culturally aware | Biblical / doctrinal
Special factors relevant to the post | Adherence to the Statement of Faith of Vineyard Churches UK&I Adherence to the Vision & values of Riverside Vineyard Church, Clear DBS,
Strong personal faith | 



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