Company Secretary
Vacancy listed 04/09/2025
Application deadline 29/05/2026
Details
About this role:
This role is responsible for providing company secretarial services to a portfolio of clients and to HFL and
its subsidiaries. The role will include ensuring compliance with corporate governance codes, principles
of best company secretarial practice, Guernsey Registry filings, liaison with other jurisdictions registered
agents regarding registry filings and ensuring HFL’s policies and procedures are adhered to.

Key Responsibilities:
  • To convene and attend Board meetings, quarterly Fund and HFL meetings and ad hoc meetings as they arise.
  • To liaise with Board members and other relevant parties in respect of meeting arrangements.
  • To manage the timely preparation of agendas, action points and minutes arising from each meeting.
  • To coordinate the preparation of board packs and their timely circulation and dispatch to directors
  • Arranging the signing of minutes within set timeframes
  • To provide company secretarial support for the set-up of corporate entities and GP’s in various
  • jurisdictions as well as maintaining company records, share and registrar functions.
  • To ensure the funds and HFL meet their on-going statutory requirements.
  • Maintain statutory registers including minute books.
  • Guernsey registry filings including annual validations for all fund entities administered by HFL.
  • Relevant updates to registries in various jurisdictions.
  • To ensure that statutory filings and payment of fees are completed within statutory time frames.
  • To ensure adherence to good corporate governance principles concerning all Company Secretarial
  • Matters. This includes an annual review of the Code of Corporate Governance and highlighting any proposed efficiencies

Personal attributes: 
  • An organised self-starter with the ability to work independently and accurately under pressure and to deadlines.
  • Excellent communication, team-work and interpersonal skills to develop strong working relationships with colleagues, clients and other stakeholders.
  • Strong computer literacy and problem-solving skills are essential
  • First class business writing skills and ability to learn new systems quickly
  • The ability to keep clear and concise records and pro-active in establishing new processes to improve efficiencies
  • Track record of Professionalism and Discretion when dealing with sensitive Board matters

Qualifications and expertise: 
  • At least 5 years’ working in a Company Secretarial area, fund administration or similar environment.
  • Knowledge of the local regulatory framework.
  • Qualified ICSA or a similar professional qualification



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