Vacancy at Osprey Group
Business Support Assistant
Salary
£ Competitive & depending on experience
Nationwide, UK
Vacancy listed
06/03/2023
Application deadline
03/04/2023
Details
A permanent Business Support Assistant – based in Portishead, North Somerset. Full time 30 to 37.5 hours/week.
Your new company
Osprey is a great, British, logistics provider. Drawing on 25 years of in-house experience, our people find the right approach, the right combination of expertise and equipment, and the safest, most efficient way to transport and install their assets and critical infrastructure. We’ve shaped our business with family values, and we concentrate on building long-term relationships. We’re independent. We may be the strongest UK company you’ve never heard of.
We transport and install the large structures and critical assets needed to build and renew major infrastructure. Everything from a new, 4,000 te railway bridge to the world’s largest offshore windfarm blade, at 107m long. With a maritime, vessel-owning heritage to be proud of, we own our own heavy cargo barges; we have one of the largest domestic SPMT fleets in the UK and some of the heaviest lift cranes. We’re committed to delivering on our promises. On time, on budget.
Your new role
The Business Support Assistant will report to the Business Support Manager & Executive Assistant and will be an active member of the Group Services team.
Osprey is a great, British, logistics provider. Drawing on 25 years of in-house experience, our people find the right approach, the right combination of expertise and equipment, and the safest, most efficient way to transport and install their assets and critical infrastructure. We’ve shaped our business with family values, and we concentrate on building long-term relationships. We’re independent. We may be the strongest UK company you’ve never heard of.
We transport and install the large structures and critical assets needed to build and renew major infrastructure. Everything from a new, 4,000 te railway bridge to the world’s largest offshore windfarm blade, at 107m long. With a maritime, vessel-owning heritage to be proud of, we own our own heavy cargo barges; we have one of the largest domestic SPMT fleets in the UK and some of the heaviest lift cranes. We’re committed to delivering on our promises. On time, on budget.
Your new role
The Business Support Assistant will report to the Business Support Manager & Executive Assistant and will be an active member of the Group Services team.
In this role, you will provide wide-ranging administerial support across the group. This will involve performing a broad range of tasks to assist the Business Support Manager in supporting all areas of the business.
The Business Support Assistant is accountable for:
- Diary management, including making appointments, ensuring that all relevant information and organising has been captured for meetings, including room bookings/venues, catering, location maps, site information, visitor registration, etc.
- Assist with organising travel and accommodation for internal/external hospitality and events.
- Maintaining stationery cupboards and stock levels.
- Ensuring meeting rooms are clean and tidy and conferencing/VC equipment working.
- Support with HR tasks as required - onboarding/offboarding and success management.
- Support with IT tasks as required - communicating with external support provider, onboarding/ offboarding, ordering new IT and telecoms equipment.
- Document production/management/filing.
- Support with maintenance and upkeep of internal company intranet.
- CRM admin - updating and maintaining valid information.
What you'll need to succeed
The successful candidate will have:
- A minimum 2 years’ experience in administration/business support
- 5 GCSE’s or equivalent at Grades A to C, including English and Maths
- Working knowledge of best practice planning, organisation and coordinating administration tasks
- Computer literate and competent in MS Office Suite applications, particularly Outlook, Word, Excel and PowerPoint
- Ability to become proficient in company-specific programmes and software
- High level of accuracy – eye for detail
- Ability to effectively plan and prioritise a varied workload
- Confident communicator with excellent written and verbal communication skills
- Excellent organisational skills
- Ability to produce quality documents to a high standard
- Ability to present, understand and interpret data
- Proactive nature
- Flexible approach to working activities
- Ability to build effective working relationships and collaborate across all levels of the business
- High degree of tact, diplomacy, confidentiality and discretion
Benefits
What you'll get in return
A competitive salary depending on experience, plus excellent benefits. The role offers an opportunity to join an organisation committed to supporting their employees.
In addition to your basic salary, you would receive the following benefits;
- 25 days annual leave, plus 8 bank holidays
- Enhanced Employer Pension Contributions
- Private Medical Insurance
- Life Assurance
- Income Protection Insurance
- Eligible to participate in Performance Related Pay Scheme
- Flexible / Hybrid Working environment
- Access to our Employee Assistance Programme
- Support with your Career Development through our Success Management Process