Administrator - Full-time or Part-time
Salary £ 22,000 - £25,000 depending on experience
Wendover Road
Vacancy listed 15/10/2024
Application deadline 11/11/2024
Details
We are seeking a skilled Administrator to join our Admin and Operations team to take on a range of administrative and bookkeeping responsibilities.   The ideal candidate will possess excellent organisational skills, strong attention to detail and a high level of discretion. This role requires a proactive person capable of managing multiple tasks efficiently.  

Key Responsibilities: 
  • Perform basic bookkeeping tasks, including tracking expenses, managing invoices and purchase orders, and reconciling accounts. 
  • Manage scheduling and calendar coordination, including appointments and meetings. 
  • Provide comprehensive administrative support to the Leadership Team and Board of Trustees, including document preparation, scheduling meetings, calendar coordination when required.  Minute taking skills are desirable.   
  • Assist with administrative tasks related to subject access requests (SARs). 
  • Maintain and organize confidential files and records with high attention to detail. 
  • Act as a point of contact for stakeholders, ensuring smooth communication and coordination. 
  • Prepare financial reports and summaries as needed, ensuring accuracy and completeness.  
  • Assist in ensuring financial records are up-to-date and compliant with relevant regulations. 
  • Support special projects and events as required, demonstrating flexibility and adaptability. 
  • Provide cover for Reception duties when required. 
Qualifications: 
  • Proven experience in a similar role, preferably supporting executives. 
  • Strong proficiency in office software, including Microsoft Office Suite and ideally accounting software.  
  • Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and priorities effectively. 
  • Exceptional communication skills, both written and verbal, with a professional and courteous demeanour. 
  • Fluent in English. 
  • Discretion and confidentiality in handling sensitive and private information. 
 
Additional Information: 
  • The role demands flexibility and adaptability to accommodate a variety of tasks and responsibilities. 
  • This role can be full-time or part-time, with part-time hours covering approximately 25- 30 hours per week. The role can be hybrid, but with at least 3 days in the office.   

Please note we will be shortlisting and interviewing candidates on a rolling basis until the role is filled therefore, we recommend applying as soon as possible.

Pace is committed to safeguarding and promoting the welfare of our children and an enhanced DBS will be required for this role. 
Benefits

25 days holiday increasing to 30 with service plus Christmas closure days
Pension scheme in which employer contributes 4% of salary
Cycle to work, Tech Scheme

This vacancy has now been closed