Vacancy at LSE SU
Academic Representation Coordinator
Salary
£ 28,525
Central London
Vacancy listed
21/05/2023
Application deadline
19/06/2023
Details
Who are we looking for?
Academic representation is crucial to ensuring that students feel supported and listened to. We’re looking for an individual who is passionate about amplifying the voices of LSE students and ensuring that students are at the heart of everything that the School does.
The post-holder will have excellent organisation skills, and will be able to work collaboratively with colleagues across both the Students’ Union and the School in order to facilitate the academic representation system. We’re looking for someone who can both plan and deliver engaging training to students, and is able to support and motivate student volunteers. The successful candidate will have excellent communication skills, alongside the ability to work to multiple deadlines and work under their own initiative. They’ll also have strong administrative and analytical skills, and be able to successfully plan and deliver events.
We particularly welcome applicants from individuals who are marginalised on the basis of their race or ethnicity, and from individuals who define as disabled or neurodivergent.
Why apply?
Because you’re excited by the challenge! The exact opposite of corporate, we’re progressive, daring and creative individuals working to make a difference in unconventional workplaces.
Want to apply?
We ask you to prepare and upload three documents:
- Covering Letter
- CV
- Equal Opportunities Form.
We want to ensure all systems, policies and processes are free from bias or discrimination and are fair and accessible, therefore we will only share your covering letter with the shortlisting committee. Please do not include any personal information, such as your name or contact details in this letter. If you are selected for an interview, we will then share your CV with the interview panel.
In your cover letter, please address the following three questions:
- Q1. Paying particular attention to the job description and person specification, please tell us why you believe you are most suitable for this role?
- Q2. Please tell us about your values, attitudes and behaviours and why these would be important in the role you are applying for.
- Q3. Please tell us about a time where you have had to juggle multiple priorities and how you handled this.
JOB PURPOSE
- Coordinate academic representation at LSESU
- Facilitate the representation of students to LSE
- Contribute to the Representation Team’s strategic and operational planning
- To support the democratic functions of the Union
KEY RESPONSIBILITIES
- Coordinate the systems and processes used to manage academic representation
- Coordinate the delivery of online course representative elections
- Support the wider recruitment and election of academic representatives as required
- Coordinate the planning, delivery, and evaluation of a training programme for academic representatives
- Support academic representatives to carry out their role effectively and proactively support academic representation initiatives and projects
- Facilitate the representation of students on course, departmental, and School level
- Coordinate the delivery of relevant meetings between students and staff relating to academic representation
- Coordinate school-wide feedback, liaising with departmental representatives, senior management, and service areas across LSE
- Coordinate individual meetings with academic representatives as required
- Liaise with LSE staff regarding actions arising from student feedback and closing the feedback loop on relevant issues
- Coordinate the allocation of funds and event organisation for individual representation campaigns and events across LSE and LSESU
- Plan and deliver events for academic representatives
- Project manage delivery of the teaching awards, including student contributions, nominations, and the ceremonies
- Manage generic mailboxes relating to academic representation and respond to queries as required
- Deliver the digital communication required (including web copy, social media groups and e-newsletters) to promote academic representation (progress, participation, and outcomes) to those involved in academic representation, and engage/encourage those students who are not
- Contribute to strategic planning by putting forward and implementing evidence-based ideas for improvements to academic representation systems and processes
- Responsible for providing information, including writing, and presenting reports, on academic representation as required
- Provide administrative support including analysis of feedback forms and transcribing focus groups
- Provide appropriate support for other policy and representation work as directed by the Representation Manager
- Provide briefings on LSE committees
- To work across Union departments and with student officers to ensure all events are planned and delivered effectively
- To ensure the relevant risk assessments are complete, all safety measures are in place and that the reputation of the Students’ Union is safeguarded during these events
- Provide a quality customer experience, dealing efficiently and thoroughly with enquiries, sending relevant information as requested and supporting event leads in their event execution and risk management
- Ensure high quality event administration and keep accurate records of all events, collaborating with relevant LSESU staff in sharing knowledge and resources
- Recruit and manage student staff within the Representation Team
- Undertake work on the implementation of Union policies that have been passed via Student Panels
- Contribute to the Representation Team’s communications output by providing copy and updating the website as required
- Provide administrative support for Representation Team activities, as directed by the Representation Manager
- Facilitate inter-team collaboration in order to support officer priorities, as delegated by Representation Manager
- Track student concerns and feedback to inform Students’ Union priorities
- Attend meetings with LSE and external stakeholders as required
- Contribute to the coordination and delivery of the Students’ Union’s democratic processes, as directed by the Representation Manager
- Manage projects and complete tasks as delegated by the Representation Manager, including (but not limited to) elections, our welcome offer and officer induction
- Contribute to the Representation team’s strategic and operational planning by putting forward evidence-based ideas for improvements to the Team’s functions
GENERAL DUTIES
- A condition of employment is that all staff are expected to assist in key events throughout the year e.g., Welcome festivals and any other key events, including elections, if necessary
- Any other tasks that would be deemed suitable within this role as directed by the Representation Manager
Benefits
In return for your passion and experience we offer:
25 days holidays per year
Additional closure periods at Christmas and Easter
Free LSE Students’ Union gym membership, advice from dedicated professionals, with a wide range of activities including yoga classes, dance classes, pilates classes
Cycle to Work scheme enabling significant savings on bicycle purchase
Access to LSE staff training courses
Ability to purchase TOTUM (NUS) card giving wide range of discounts
Flexibility for work-life balance
Interest free Travel loan
10% cafe discount
Free eye exams
Employee Assistance Program - external consultants providing advice and counselling on a broad range of issues
Notes
Interviews will be held for shortlisted candidates on Tuesday 27th June. If you are unable to make this date, please indicate this in your application.
If you would like to have an informal chat about this role please contact Sinead Gavin at s.gavin@lse.ac.uk
Attached documents
| Title | File |
|---|---|
| Job Description | Academic_Representation_Coordinator-JD.docx |
| Job Advert | Job_advert-ARC.docx |
| Equal Opportunities Form | LSESU-EO_Form-2023.docx |