Learning Administrator (Maternity Leave)
Salary £ 27, 000 FTE
The Foundling Museum
Vacancy listed 28/07/2026
Application deadline 24/08/2026
Details

WHO WE ARE LOOKING FOR 

The Learning Administrator will work across the Learning Department to support the Curator: Artists’ Projects, Early Years & Families Manager, Arts & Wellbeing Manager and Youth & Communities Manager. We are looking for a highly organised person with excellent administration skills. Experience and enthusiasm for working with children, families, young people or adults in a learning environment is also essential. The successful candidate will be able to demonstrate that they can work independently and show initiative, as well as thrive within a small team. This is an exciting opportunity to gain experience in an award-winning museum learning department.

KEY OBJECTIVES 

  • To support the Learning department in administration and to co-ordinate workshops and activities across all programmes including Artists’ Projects, Arts & Wellbeing, Families, Early Years, Youth and On-line Communities 

KEY RESPONSIBILITIES 

Administration  
  • Be responsible for the Learning inbox, responding to enquiries and acting as the point of contact for schools and musical workshops. 
  • Organise self-directed school visits, including bookings and communication with teachers. 
  • Be the main administrator and coordinator for evaluation and data collection across all Learning programmes, including creating Illuminate, Impact & Insights events and surveys, managing external evaluation requests and compiling data for quarterly board reports. 
  • Contribute to NPO and other funder reporting across the department, liaising with Learning Managers to keep NPO and data up to date, organised, stored and disseminated. 
  • Contribute to budget management by processing receipts, invoices and purchase orders on Xero and updating the Learning budget sheets.  
 
Workshop coordination 
  • Manage the Clore Creative Studio and interactive art stations in the Museum, leading on the set up and take down of all workshops. 
  • Ensure the Clore Creative Studio is kept in order, and communicate with Learning teams and Events to manage studio sharing. 
  • Order and organise materials and refreshments for all projects, events and workshops, coordinating with artists as needed. 
  • Accompany and support artists during workshops as required. 
  • Work with the Communications team to help promote workshops and events, such as drafting copy and sourcing images. 
 
Other  
  • Maintain best practice in relation to health and safety, child safeguarding, disclosure and incident reporting, GDPR, diversity and inclusion, and accessibility. 
  • Be flexible and undertake all reasonable duties as requested by the Curator: Artists’ Projects and the Senior Management Team. 

PERSON SPECIFICATION 

Essential 

  • Proven, excellent organisational skills, with close attention to detail and the ability to multi-task and prioritise responsibilities 
  • Capability with using Microsoft 365 Office suite and a range of digital applications 
  • Friendly, approachable and enthusiastic with excellent verbal and written communication skills 
  • Experience or interest in working with young adults, families and care leavers 
  • Able to act with discretion and always maintain professional confidentiality 
  • Ability to self-motivate, work as part of a small team, and support colleagues, even under pressure 
  • Confident, resilient and resourceful, with the capacity to negotiate through personal influence 
  • A commitment to excellence and professionalism 
  • Appreciation of and support for the aims, values and ethos of the Foundling Museum 

Desirable 

  • Experience in socially engaged practice 
  • Experience of working in a museum, gallery, arts, heritage, learning or charitable organisation 
  • A passion for the arts 
  • Experience and knowledge of safeguarding and GDPR compliance. Training will be provided in these areas as part of induction. 
  • Experience with financial administration e.g. processing receipts, invoices and expenses  

How to apply

Closing date:  Monday 24 August, 9am
First interview date:   Wednesday 9 September 

To apply please follow the link below to our application portal where you will be asked to upload a completed copy of our standard application form.
 
PLEASE NOTE: On the application portal,  please ensure to upload your completed Application Form (required) and the Equal Opportunities Form (optional).  
  
Please get in touch with us if you have any access requirements or queries related to the application process via hr@foundlingmuseum.org.uk or +44 (0)20 7841 3600 (main switchboard) 
 
Please also note that any offer of employment will be subject to receipt of satisfactory references and  proof of right to work in the UK and also may be subject to a DBS (Disclosure and Barring Service) check. 
Benefits

25 days’ annual leave per year (pro rata) + bank holidays (pro rata) + birthday leave + volunteering leave

You will be eligible to join a group contributory pension scheme (3 months after your start date)

Discount from the Foundling Museum Shop and local partner businesses

Access to season ticket, rental deposit and cycle to work scheme loans (3 months from your start date)

Free access to partner museums

Free access to our fully funded Employee Assistance Programme for wellbeing (WISDOM)

Training support from our online learning platform

Attached documents
Title File
Application Form SCREEN READER ACCESSIBLE VERSION. Application_Form_SCREEN_READER_ACCESSIBLE_VERSION..docx
Application Form PDF Application_Form.pdf
Equal Opportunities Form SCREEN READER ACCESSIBLE VERSION. Equal_Opportunities_Questionnaire_SCREEN_READER_ACCESSIBLE_VERSION..docx
Equal Opportunities Form PDF Equal_Opportunities_Questionnaire.pdf
Learning Administrator Job Description Learning_Administrator_Job_Description.pdf
Learning Administrator Job Description SCREEN READER ACCESSIBLE VERSION. Learning_Administrator_-_Fixed_Term_3_days_pw_JD.docx
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