Vacancy at HFL Limited
Oak - Senior Administrator, Fund & Corporate
Jersey
Vacancy listed
16/06/2026
Application deadline
03/07/2026
Details
OAK SUMMARY
Oak offers innovative private client, corporate and fund administration services tailored to our clients' needs. Today, Oak operates across Guernsey, Jersey, Isle of Man, Mauritius and The Bahamas with more than 250 employees administering over $27.5 billion in assets. The group is known for its client-centric approach, commitment to excellence and forward-thinking vision.
Oak is owned by Opera Limited, a new holding company backed by Pula, the family office of Stephen Lansdown, co-founder of Hargreaves Lansdown, along with like-minded shareholders such as Sealyham, the family office of Tom Scott.
Opera has welcomed Accuro, Amber (now Oak Bahamas), HFL, Meritus and Oak into the fold — each one powered by Opera, each one contributing to our shared ambition.
For more information, please visit: https://www.operalimited.com/
JOB SUMMARY
Our fast-growing Jersey Funds & Corporate Services team requires a dynamic individual with several years’ experience of successfully administering an international portfolio while working closely with clients and their professional advisers. As part of the Funds & Corporate Services team, the successful candidate will be involved in all aspects of fund administration at a senior level, including valuations, timely processing, developing internal procedures, legal, regulatory and compliance requirements. As you would expect from a regulated financial services business, we maintain a high level of client service at all times. The Senior Fund Administrator will provide support to the Funds & Corporate Services Manager and will monitor the client workflow of junior team members, providing training and support where required.
KEY RESPONSIBILITIES
Oak offers innovative private client, corporate and fund administration services tailored to our clients' needs. Today, Oak operates across Guernsey, Jersey, Isle of Man, Mauritius and The Bahamas with more than 250 employees administering over $27.5 billion in assets. The group is known for its client-centric approach, commitment to excellence and forward-thinking vision.
Oak is owned by Opera Limited, a new holding company backed by Pula, the family office of Stephen Lansdown, co-founder of Hargreaves Lansdown, along with like-minded shareholders such as Sealyham, the family office of Tom Scott.
Opera has welcomed Accuro, Amber (now Oak Bahamas), HFL, Meritus and Oak into the fold — each one powered by Opera, each one contributing to our shared ambition.
For more information, please visit: https://www.operalimited.com/
JOB SUMMARY
Our fast-growing Jersey Funds & Corporate Services team requires a dynamic individual with several years’ experience of successfully administering an international portfolio while working closely with clients and their professional advisers. As part of the Funds & Corporate Services team, the successful candidate will be involved in all aspects of fund administration at a senior level, including valuations, timely processing, developing internal procedures, legal, regulatory and compliance requirements. As you would expect from a regulated financial services business, we maintain a high level of client service at all times. The Senior Fund Administrator will provide support to the Funds & Corporate Services Manager and will monitor the client workflow of junior team members, providing training and support where required.
KEY RESPONSIBILITIES
- Administration of a specific client base of funds, management companies and associated fund structures
- Liaising with and acting as a first point of contact for clients, investors and other connected parties.
- Preparing draft minutes and resolutions for entities under management (companies, fund structures and trusts etc.)
- Co-ordination of client board meetings
- Assisting with the onboarding of new client entities and connected parties
- Setting up of client bank accounts
- Advising and supporting junior members of team with workflow and development
- Acting as an authorised signatory
- Ensuring timely regulatory reporting to the JFSC
- Preparation of general correspondence for clients and connected parties
- Processing all investor changes/transfers and ensuring accurate investor records are maintained.
- Assist with the preparation and filing of tax reporting and filing where appropriate.
- Timely completion of periodic reviews and other compliance deliverables
- Able to recognise and identify potential problems/risks and report these appropriately
- Adherence to internal processes and procedures ensuring all legal, ethical and regulatory requirements are understood and maintained
- Able to demonstrate a clear understanding of all AML related procedures relevant to the role
- Maintain good working relationships with colleagues and all other departments
- Keep up to date with new developments in fund services and products
- Able to respond effectively, verbally and in writing when dealing with clients, intermediaries and connected parties
- Managing and assisting in the completion of ad-hoc projects from time to time that impact clients, the team and the Company as a whole
- Completing and inputting time in the time billing system on a daily basis
- Preparation of client invoices and ensuring timely settlement of fees
- Completing any other duties as may be required from time to time in accordance with the requirements of the role, team and evolving nature of the function.
- In all aspects of your role, display and adhere to Oak’s vision and values
KEY COMPETENCIES & SKILLS
- Strong financial services experience with a working knowledge of the legal and regulatory requirements in relation to Funds
- Holds or is studying towards a relevant professional qualification.
- A good level of numeracy skills
- Excellent written and verbal communication skills
- Has an enquiring mind, being able to question, research, apply and share learning
- Has practical experience of Microsoft Excel and Word to Intermediate level
- Is comfortable with technology and can adapt to various bespoke systems and banking platforms.
- Has developed excellent organisational skills and meets deadlines
- Understands the importance of consistently delivering high standards in a customer service role.
- Strong commitment to organisation effectiveness and service delivery
- Accurate with good attention to detail
- Proactive approach to working as an individual and as part of a professional team
- Be able to deal with tasks independently and use own initiative