The Community and Education Coordinator supports the smooth planning and delivery of the Orchestra’s extensive range of workshops, concerts, public events and participatory opportunities. 

Project Coordination

•       Provide administrative and on-the-ground coordination for events and projects including planning, delivery, and coordinating RPO teams, partners and participants
•       Liaise with stakeholders including Music Education Hubs, arts organisations, venues, funders, schools, community centres, participants and families
•       Coordinate project logistics including venues, instruments, resources, and transportation
•       Support financial management of projects, keeping records of income and expenditure, and liaising with finance to track invoices
•       Book musicians, artists and workshop leaders and provide them with appropriate briefs, resources and information
•       Support Project Managers and Marketing team to create and disseminate recruitment materials and information for press and online marketing
•       Create supporting resources and materials (recordings, scores and parts) for projects as required
•       Support project evaluation, capturing feedback from stakeholders, analysing data, and producing reports for partners, funders and internal use
•       Ensure project environments are safe, adhering to RPO Health & Safety, accessibility and Safeguarding protocols

Departmental Administration

•       Maintain the online diary system (ArtsVision), produce monthly booking schedules for musicians and monthly fee sheets for finance
•       Support collection and analysis of monitoring statistics and produce reports for Arts Council England and other funders
•       Maintain departmental collections (music scores, photo/video databases, evaluation materials, templates) and stock of instruments, organizing repairs as required
•       Handle departmental communications, fielding queries and responding to correspondence

Other Duties

•       Coordinate and track DBS checks for employees and artists in line with safeguarding policies
•       Observe safeguarding, child protection, health and safety and equal opportunities policies and procedures
•       Be an ambassador for the RPO and represent the organisation professionally
•       Support information gathering for fundraising applications and undertake any other duties as may be required

Person specification
Essential:

·       A clear interest in and passion for music education and outreach work
·       Highly organised, including excellent administration and task management skills
·       Demonstrable ability to manage and prioritise a busy and diverse workload
·       Process driven and highly attentive to detail
·       The ability to work autonomously using own initiative, and as part of a small, committed team
.       An enthusiastic and self-motivated approach

·       Strong written and verbal communication skills
·       Good interpersonal skills and an enthusiasm to meet and work with new people
·       Ability to digest, record and disseminate information accurately and effectively
·       Strong IT literacy and the ability to pick up new skills in this area
·       Good numeracy skills, including the ability to work with and understand project budgets
·       Commitment to diversity and inclusion
·       Willingness to travel around the UK to regional venues and partners and to work some weekends and evenings

Desirable:
Some prior experience working in the Arts or Education

·       The ability to read music notation and prepare musical scores and parts