Operations Assistant
Salary £ 26,832 – £28,146 (Grade 7)
2a Vickery way, Chilwell, Nottingham, NG9 6RY.
Vacancy listed 06/01/2026
Application deadline 20/01/2026
Details
About the position:
The Operations Assistant position is a full-time, permanent post and will be based at the location stated above. The post holder will work with the Operations Director to ensure that we continue to be recognised as an exceptional partnership in the East Midlands region delivering on the three areas of work below.

The role is an exciting, variable role which would suit someone with a passion for making things happen.

Purpose of position:
The purpose of the position is to coordinate, implement, and deliver the administration of a large range of activities, providing support to the leadership team.

Main Responsibilities:
Core Administration
  • Oversee key administrative functions across the partnership, ensuring smooth coordination and delivery of services.
  • Manage general administration including budget and resource tracking, purchasing, secretarial duties, document preparation, and senior leadership support.
  • Maintain organisational records and ensure accurate filing systems for compliance and accessibility.
 
Meetings, Events and Programme Coordination
  • Prepare agendas and supporting documentation for meetings and events. 
  • Organise and coordinate programmes, conferences, and events, ensuring all logistical details are managed effectively. 
  • Take ownership of the calendar, ensuring timely scheduling and smooth execution of events. 
  • Maintain communication strategies for programmes, events, and conferences to ensure stakeholder engagement.
 
Customer Service
  • Act as the first point of contact for all trainee and MAT-related enquiries, providing timely and professional responses.
  • Develop and support internal and external communications, including promotional materials and stakeholder updates.
  • Liaise with students, teachers, senior leaders, and external stakeholders to maintain strong relationships and effective communication channels.
 
Data and Information Management
  • Maintain data management systems, ensuring accuracy and compliance with regulatory requirements.
  • Produce reports and provide data for partners and leadership teams as needed.
  • Ensure policies and documentation are regularly reviewed and updated to reflect current standards.
 
Financial Support
  • Manage financial processes, including raising Purchase Orders (POs), tracking income and expenditure, and maintaining accurate records. 
  • Ensure all financial approvals are obtained and liaise with the Finance Department for efficient service delivery. 
  • Prepare and coordinate information for grant audits and financial reporting and respond to initial finance queries.
 
Other Duties
  • Demonstrate a strong commitment to safeguarding and ensuring the welfare of children and young people at all times.
  • Be invested in building relationships with our partners and stakeholders.
  • Help Inspiring Leaders continue to be a beacon of excellence in the sector.
Benefits

• A real moral purpose to your work.
• 25 days paid holiday increasing with service, plus bank holidays.
• A contributory pension scheme.
• Excellent working hours – our core business hours are 8.30 am – 4.30 pm, but we appreciate the importance of a good work-life balance and try to accommodate atypical working patterns wherever possible.
• Access to employee benefits schemes.
• An annual leadership conference and team building opportunities.
• Extensive training opportunities – accredited qualifications and a comprehensive competency training plan.
• Regular reviews and career development planning.
• The opportunity to take part in social events.
• Opportunity to work in diverse and inclusive environment.

Notes

About Us:
Inspiring Leaders is a unique, trusted, sector-led, not-for-profit partnership of MATs and schools, united by a shared commitment to collaboration. Together, we build trust, address common challenges in education, and drive improvement through partnership, innovation, and high-quality professional development.

Everything we do is focused on helping leaders, educators and young people thrive. We create opportunities for MATs and schools to collaborate, solve challenges, and drive improvement through regional partnerships, innovative services, and training.

We do this through:
1. Initial Teacher Training
2. Professional Learning Communities
3. School and System Improvement

Our Vision:
To address all challenges facing the education sector which enables all leaders, educators and students to thrive.

More information about our work can be found at:
www.inspiringleaderstoday.com
www.inspiringleadersscitt.com

Values and Behaviours:
Inspiring Leaders has developed a clear set of core values and behaviours that our people demonstrate through their work acting as ambassadors of Inspiring Leaders and their vision and values. The following are essential values and behaviours for the role:

Equity
We uphold fairness, respect, and integrity in every decision and action, creating opportunities for everyone to excel and thrive. By embracing diversity and acting with moral purpose, we build trust and ensure that inclusivity drives meaningful change.

Fortitude
We approach every challenge with courage, resilience, and a commitment to growth. With an open mind and determination, we strive for excellence and continuously adapt to achieve ambitious goals.

Alliance
We build purposeful and creative partnerships, uniting diverse perspectives to drive innovation, achieve shared ambitions, and create lasting impact.

This vacancy has now been closed