Vacancy at Ascentris
Reporting to: Head of Operations (UK & Ireland)
Type: Full-Time, Permanent
- Oversee the setup and ongoing management of the new Dublin office, including facilities, equipment, supplies, and vendor relationships.
- Implement and maintain efficient office systems, procedures, and policies to ensure smooth daily operations.
- Act as the main point of contact for the Dublin office, ensuring communication and collaboration with Group headquarters.
- Manage office budgets, invoices, and expenses in collaboration with the Group finance team.
- Maintain health, safety, and compliance standards within the office, ensuring all relevant legal and company policies are met.
- Support Group leadership with local operational planning, reporting, and administrative coordination.
- Liaise with IT and facilities providers to ensure seamless connectivity and business continuity.
- Coordinate travel, meetings, and events for visiting team members or external stakeholders.
- Oversee local procurement, supplier management, and contract renewals.
- Assist with operational aspects of new business initiatives or client projects based in Ireland.
- Support the HR team with onboarding, induction, and training of new employees.
- Maintain accurate staff records, holiday schedules, and absence tracking for Dublin-based employees.
- Help foster a positive, inclusive, and productive workplace culture.
- Coordinate staff communications, meetings, and team-building initiatives.
- Ensure the Dublin office complies with local Irish employment, health & safety, and data protection regulations.
- Maintain up-to-date documentation and support audits or inspections as required.
- Work closely with legal and finance colleagues to ensure local statutory requirements are met.
- Proven experience as an Office Manager, Operations Coordinator, or similar role (ideally within a professional services or corporate environment).
- Excellent organisational and multitasking skills, with a proactive and solution-oriented approach.
- Strong understanding of office administration, facilities, and operational processes.
- Familiarity with HR and finance administration.
- Strong interpersonal and communication skills, with the ability to liaise confidently at all levels.
- High degree of discretion, professionalism, and confidentiality.
- IT proficient (Microsoft 365, Teams, Excel, and general office systems).
- Experience managing or supporting office setups or relocations is a distinct advantage.
- Competitive salary and benefits package
- Free daily breakfast and monthly lunch & quarterly company events
- Growth, development and promotion opportunities
- Opportunity to play a leading role in establishing a new office and shaping its culture.
- Dynamic, collaborative, and entrepreneurial work environment.
- Career development opportunities within a growing international group.
- Modern office space in prime Dublin location.
Applicants must make a formal application via the BreatheHR platform only, submitting a cover letter and CV.
General Benefits: *
1. Base Salary
Competitive Base Pay: Benchmark the salary for the role against industry standards, ensuring it’s competitive with companies of similar size and in the same region.
Pay Transparency: Offer transparency about salary bands and growth potential within the company.
2. Performance-Based Bonuses
Annual/Quarterly Bonuses: Tied to company performance (revenue, profits) or individual/team performance.
Spot Bonuses: Immediate recognition for going above and beyond.
Profit Sharing: A percentage of company profits shared with employees, aligning their interests with company success.
3. Health and Wellness Benefits
Comprehensive Health Insurance: Including medical, dental, and vision coverage, ideally with low premiums and broad coverage.
Mental Health Support: Access to counselling, therapy, and stress management programs (e.g., through Employee Assistance Programs).
Wellness Stipends: Monthly or annual stipends for gym memberships, fitness classes, or wellness-related products.
Health Savings Accounts (HSAs): Contributions toward employees’ HSA accounts to help with healthcare costs.
Paid Sick Days: A generous number of paid sick days to promote work-life balance and reduce stress.
4. Retirement and Financial Benefits
Competitive Pension Plan: Employer contributions to a retirement savings plan with up to 10% 1-2-1 employer contribution.
Financial Wellness Programs: Access to financial advisors, workshops, and tools for budgeting, investing, and debt management.
Life and Disability Insurance: Coverage for employees in case of unexpected events, offering peace of mind.
5. Paid Time Off (PTO)
Generous PTO: More than the typical two weeks of vacation; consider unlimited PTO or 4-6 weeks of annual paid time off.
Paid Holidays: Include a robust holiday schedule, and if possible, offer additional days like “floating holidays.”
Parental Leave: Paid maternity, paternity, and adoption leave (e.g., 12-16 weeks of paid parental leave).
Sabbaticals: For employees with long service, offer paid sabbaticals after a certain number of years.
6. Career Development and Learning
Education Stipends: Annual stipends for courses, certifications, or degrees to further employees’ skills and career growth.
Mentorship Programs: Structured mentorship programs to help employees grow within the company.
Internal Training and Workshops: Regular sessions focused on skill development, leadership, and personal growth.
Conference Attendance: Funding to attend industry conferences, workshops, and seminars to stay ahead in their field.
7. Work-Life Balance Perks
Flexible Work Hours: Offer flexibility around when employees work, allowing them to set schedules that fit their lifestyle.
Remote Work Options: Hybrid or fully remote work arrangements, depending on the role.
Childcare Support: Stipends or on-site daycare options to support employees with young children.
Family Leave and Support: Support for family caregiving responsibilities, whether for children, elderly parents, or others in need
8. Employee Recognition and Engagement
Employee of the Month/Year Programs: Recognition of exceptional work with awards, bonuses, or additional perks.
Team Building Activities: Regular social and team-building events (e.g., company outings, retreats, or virtual happy hours).
Personalized Gifts: Small but thoughtful personalized gifts or gestures of appreciation for key milestones (birthdays, work anniversaries).
9. Additional Unique Perks
Pet Insurance: Coverage to help employees take care of their pets’ health.
Commuter Benefits: Public transportation subsidies, parking stipends, or even biking incentives.
Volunteer Time Off: Paid time for employees to volunteer with causes they care about.
Meals and Snacks: Catered lunch, free snacks, or even a fully stocked kitchen for employees working in-office.
Travel Stipends: Allowances for work-related travel, including meal expenses, or even vacation travel rewards.
Wellness Retreats: Company-sponsored retreats focusing on relaxation, team-building, and mental wellness.
Flexible Spending Accounts (FSAs): For health or dependent care expenses.
Ascentris Products – employees get access to our Groups’ products free of charge across any of our businesses (within reason and subject to MD approval).
10. Culture-Driven Perks
Transparency & Communication: Regular all-hands meetings, open communication channels with leadership, and a strong emphasis on transparency in decision-making.
Diversity & Inclusion Initiatives: Commitments to DEI (diversity, equity, and inclusion) with programs that ensure all employees feel valued and supported.
Employee-Led Initiatives: Allowing employees to take charge of certain company events, programs, or charity drives.
* Note, some benefits are only available after successful completion of probation and also vary in flexibility depending on seniority. The office manager role is generally regarded as lower management in our hierarchy structure. General progression routes are to Head of Operations.