PA and Administrative Assistant
Harwell, near Didcot, Oxfordshire
Vacancy listed 05/11/2025
Application deadline 02/12/2025
Details
Salary: £28-32k FTE (subject to experience)
Part time based at Harwell, Oxfordshire:  Approx 09:00-15:00 Mon-Fri (there can be flexibility with this for the right candidate)

Oxford Dynamics – Who We Are 

Founded in 2020, Oxford Dynamics has grown rapidly to be recognised globally for its innovative AI & Robotics technologies designed for mission critical environments.  Helping drive the future of decision making at speed from a human or autonomous platform perspective, Oxford Dynamics is a brand that is recognised and respected by Defence & Security organisations by delivering solutions that solve customer problems.  Our founders instil the business with passion and purpose meaning we have a “can do” culture and roll up our sleeves up to get the job done.  
 
So, what is it that we do? Our flagship AVIS AI software framework fuses multi-modal data - text, imagery, telemetry etc to allow human-like conversations with complex data.  Our unique STRIDER robotic platform performs autonomous tasks in hazardous environments, enabling rapid, informed decisions while protecting people and assets.  Our vision is to converge the worlds of robotics and AI to enable machines to sense, understand and act in complex environments.  
 
We work with an expanding range of clients to help protect a range of nations’ citizens. 

Why Oxford Dynamics? 

Join the most exciting growth area in the UK: AI and Robotics!  Every member of the Oxford Dynamics team has a major impact on the products and services we provide. Regardless of job title, you’ll get to make a real difference and learn from colleagues about all areas of our business.  
 
Benefits include: 

  • Rapid career progression and personal growth  
  • Opportunity to shape the future of a fast-growing, successful, early-stage business  
  • Flexible working hours  
  • Hybrid working model  
  • Company pension (UK Government NEST scheme) with company contributions at 4% 
  • Private Healthcare 
  • 29 days holiday in addition to public holidays (Full Time Equivalent) 
 
Oxford Dynamics is committed to creating an inclusive team experience for all. Regardless of race, gender, religion, sexual orientation, age, disability, or parental status, we believe our work is at its best when everyone feels free to be their authentic self. 

Role Overview – What you will be doing here 

This is an exciting opportunity to join a growing technology company with a part-time role that can be structured to fit around other commitments.  The Personal Assistant (PA) and Administrative Assistant will play a pivotal role in supporting senior management and ensuring the smooth operation of daily business activities. This dual-role position combines high-level executive support with general administrative responsibilities, requiring exceptional organizational skills, discretion, and the ability to multitask in a fast-paced environment. 
 
In addition to co-ordinating executive level meetings, travel and other activities you will collaborate closely with the operations team to support admin activities as required across Delivery, HR, infrastructure and facilities. 
 
Oxford Dynamics is a small team who rely on a collaborative and positive approach and so the right attitude for this role is equally as important as experience.

Key Responsibilities 

To include, but not limited to: 
 
Executive Support 
  • Manage calendars, schedule meetings, and coordinate appointments. 
  • Handle confidential information with discretion and professionalism. 
  • Arrange travel, accommodation, and itineraries. 
  • Point of contact for greeting and co-ordinating external visitors. 
Administrative Duties 
  • Maintain and organise office systems, including some data management. 
  • Handle incoming calls, emails, and other communications. 
  • Order office supplies and support asset management. 
  • Support the coordination of internal and external events or meetings including external facility bookings, catering etc as required. 
  • Collaborating with teams to ensure facilities are suitably presentable and maintained for external visitors. 
  • Support conference and corporate event attendance. 
  • Arrange company social events. 
  • Co-ordinate with operations, marketing and the leadership team to draft and distribute internal communications and meeting minutes. 
  • Day to day facilities planning and support including Health and Safety assessments. 
  • Provide administrative support to the operations and HR teams. 

What you can bring to Oxford Dynamics 

A collaborative and supportive attitude to work is essential for this role.  You will be expected to operate at multiple levels within the company, with a strong focus on delivery and attention to detail. 
 
Qualifications 

Minimum Requirement: 

  • Good level 2 academic qualifications (GCSE equivalent). 
Preferred additional qualifications: 

  • Level 3+ administrative or professional qualification 
 
Please note that appropriate sufficient experience is acceptable in lieu of formal qualifications. 
 
Experience and skills 

Minimum requirements: 

  • Proven experience in a PA or administrative role 
  • Excellent written and verbal communication skills 
  • Strong organizational and time-management abilities 
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) 
  • Ability to work independently and handle multiple priorities 
  • High level of discretion and professionalism 
Preferred additional experience: 

  • Experience of supporting quality audits, health and safety risk assessments and/or supplier management preferable 


The ability to gain SC clearance is required for this role. More details can be found here: https://www.gov.uk/government/publications/united-kingdom-security-vetting-clearance-levels/national-security-vetting-clearance-levels

This vacancy has now been closed