People & Culture Assistant
Salary £ 26,780
Edinburgh (2 days per week in the office)
Vacancy listed 28/10/2025
Application deadline 10/11/2025
Details
Key Responsibilities: 

HR Administration and Coordination
  • Provide high quality and administrative support across the employee lifecycle, including recruitment, onboarding, changes to employment, and leavers
  • Maintain accurate and confidential HR records and systems, ensuring compliance with data protection legislation
  • Assistant in the preparation of employment documentation, including advertising roles, scheduling interviews, and corresponding with candidates
  • Administer payroll changes, benefits, and absence records in collaboration with the Finance Team.

Wellbeing, Engagement, and Culture
  • Support the coordination and delivery of wellbeing and engagement activities such aswellbeing days, surveys, and awareness campaigns
  • Assist with internal communications relating to people, wellbeing, and culture updates
  • Help promote a positive and inclusive organisational culture aligned with the charity’svalues
  • Collate feedback from staff engagement activities and support the monitoring ofparticipation rates and feedback trends

Learning and Development
  • Coordinate logistics for internal and external training, including booking venues, managing attendance, and updating training records
  • Support with the evaluation of learning and development activities
  • Maintain accurate records of professional development activity and compliance training

General Support
  • Provide administrative support to the People and Culture Team, including scheduling meetings, preparing reports, and managing shared inboxes
  • Assist with data collection for reporting and audits
  • Handle routine queries from staff with professionalism, confidentiality, and care
  • Contribute to continuous improvement in people processes, ensuring they are efficient and user-friendly

Essential Criteria:
  • Experience in administration or office support, ideally within HR, people, or a charity environment
  • Strong organisational skills and attention to detail
  • Excellent communication and interpersonal skills
  • Ability to manage sensitive information with discretion and confidentiality
  • Proficient in Microsoft Office and comfortable learning new systems
  • A positive, proactive, and collaborative approach to work
  • Commitment to the values and mission of Change Mental Health

Desirable Criteria:
  • Working towards or interested in studying for a CIPD qualification
  • Experience supporting wellbeing, engagement, or inclusion initiatives
  • Understanding of HR or people processes
  • Awareness and empathy for mental health and wellbeing issues

General Duties
  • Act in accordance with Data Protection legislation. Ensure all records, personal, staff and client data are managed in line with Data Management and Information Governance policies
  • Comply with legal and regulatory requirements such as provisions set out in the Health and Safety at Work Act 1974
  • As with all employees, workers and volunteers; to encourage people to join Change Mental Health as a member, donor or activist
  • To act in accordance with the charity’s Health & Safety and Safeguarding policies and to notify your line manager promptly if there are any concerns
  • To participate in regular supervision and appraisal and undertake any relevant training as appropriate to the role
  • To work in accordance with the charity’s national policies and local operating procedures and those of external regulators or professional bodies
Benefits

- 24/7 access to Employee Assistance Programme
- 35-hour week, flexible and blended working
- 37 days annual leave (including public holidays)
- Paid Mental Wellbeing Days
- Professional development opportunities
- Cycle to Work Scheme, Blue Light Card, season ticket loan

Notes

Please apply by uploading a cv and cover letter outlining your suitability for the tasks set out in the job description and how you meet the essential and desirable criteria.

Interviews will be held on the 19th November. A Level 1 (Basic) disclosure will be required for this role.

Please note, the salary has been set at the upper limit of our salary band for this role.

Attached documents
Title File
Job Description People_and_Culture_Assistant_JD.pdf

This vacancy has now been closed