Vacancy at One Young World
About One Young World
We develop the world’s most impactful young leaders - from every country, and every sector - to tackle the biggest issues facing humanity. World peace and prosperity depend on our leaders being held accountable, doing more, and doing better for every community and ecosystem on our planet. That’s what our community of 18.5k Ambassadors - or young leaders- work to do across all SDGs.
In 2024/25, we impacted over 8.1 million people and Ambassador-led projects featured in this Impact Report generated $747,305,118 in social value. Together we are activists, humanitarians, world-leaders, business-leaders, thought-leaders, entrepreneurs, politicians and innovators. And we are united by our belief that every challenge has a solution, if we are bold enough to take action, even when the odds feel stacked against us.
Our online channels play a key role in celebrating and promoting our community’s impact at every opportunity. Young leaders receive global recognition, funding and collaboration opportunities and a platform that amplifies their impact.
- Under the direction of the MD and Summit Director, finalise the plans for One Young World Summit Munich, 2025 and both plan and deliver the One Young World Summit Cape Town, 2026, and the One Young World Summit, Tokyo, 2027 from start to finish according to requirements, target audience, and objectives. Key objectives include budget, sustainability, accessibility, and inclusivity
- Manage procurement by researching, sourcing, and negotiating with vendors and suppliers for key areas such as F&B, transport, AV, and venues (including the exhibition).
- Assist with hiring, briefing, and supervising freelancers and the local event team
- Assist the Housing Manager with hotel contracts and budgeting
- Liaise with the partnerships team to assist with corporate client requests including venue finding
- Assist the MD and host city lead with future Host City bids and/or logistical organisation, which may involve overseas site inspections
- Support on the onsite event logistics of the One Young World Summit Munich 2025 and lead the on-site logistics for Cape Town, 2026 and Tokyo, 2027
- Travel to onsite inspections, project manage events, and attend the actual Summit
- Manage the venue room allocations, and room requirements working with internal teams and external vendors
- Coordinate F&B requirements for the entire Summit including venue catering, delegate dinners and Ceremony receptions as well as Partner and VIP dinners
- Assist the Content Director and Producer onsite to ensure the smooth delivery of the running order including on-site time management. Must be able to step up to resolve any problems that might occur
- Oversee development and implementation of the event app including on-site push notifications
- Maintain timelines and priorities, and communicate regularly with the team
- Follow up with suppliers to confirm or change orders.
- Support the VIP management team in ensuring smooth logistics, e.g., transport and accommodation
- Liaise with the programmes / delegate services team to assist with accessibility and provide information for delegate queries
- Ensure internal and external crews are fully briefed and adhering to the code of conduct and service agreements.
- Work closely with the health & safety officer, safeguarding officer(s), and security teams on the Event Safety plan and implementing One Young World policies
- Lead the Sustainability Committee in submitting reports and/or onsite sustainability audits for the ISO20121 Event Sustainability Certification
- Support the Summit Director on the Summit budget, ensuring targets are achieved
- Assist with the production of Summit-related material, such as the Summit Report, Partnership brochures, website copy, agenda documents, session descriptions, and proposals
- Assist with refining in-house processes eg registration, and delegate queries
- Liaise between suppliers and the finance team to ensure payments are scheduled
- Support on reconciliation of all event costs
- Analyse the event’s success and prepare reports
What you will bring professionally
- Proven experience as an Event/ Project Manager who has taken a leadership role on large, complex international conferences with multiple days / event elements
- Strong skills in project and supplier management
- Experience with data and registration management
- Experience of managing junior team members and working directly with other team leads to co-ordinate event elements
- Knowledge of the events industry in the UK and overseas
- Knowledge of sustainability and accessibility best practices
- Experience working with a range of corporate clients
- Experience working on sponsorship / sales pitch decks
- Outstanding communication and negotiation abilities
- Excellent organisation skills, highly efficient, and experience of complex admin tasks
- Confidence in troubleshooting and problem-solving
- Analytical and business savvy, and driven by results
- Fluency in English and additional languages are beneficial
What you will bring personally
- Ability to think strategically while also like to get the details right
- Confidence in dealing with people from all backgrounds and sectors and have good cultural awareness and sensitivity
- Awareness of current affairs and global issues
- A strong desire to make an impact and recognise the role that young people can play in creating a better future
- Dependable and can be counted upon to deliver on promises
- Capability to handle tight timelines with competing priorities in a high-pressure environment and still maintain a sense of humour at the end of the day.
- A positive, can-do attitude with a glass-half-full perspective
- Willingness to roll up your sleeves and get ‘hands-on’ (everyone pitches in here).
- Legal right to work in the UK and enthusiasm for working at our Central London office
• We operate a 4-day working week policy, which we call Flexible Fridays. We encourage you to be super-efficient with your time Monday-Thursday, so you don’t need to work (unless something super urgent comes up) on a Friday. We operate this policy all year round, apart from in the three months leading up to the Summit.
• Private medical insurance which includes physiotherapy, dental, eye care and mental health support
• Company pension scheme
• Cycle to work scheme
• Travel to events as necessary
• Regular opportunities to access paid-for training and professional development such as courses and qualifications
• Central London location
• A very sociable team – Christmas, Summer and post-Summit parties
• One Young World takes part in a huge variety of events that team members can attend. Prior to Covid-19, international opportunities included Cannes Lions and the UN ECOSOC Forum and local opportunities included Student Pride and the Open Iftar Project
• An unparalleled network of changemakers around the world
• The opportunity to be inspired every week by young leaders!
To Apply: Please fill out the application form, including a CV and cover letter in the "upload additional documents" section. Please note that you must have the right to work in the UK. This role will not be eligible for visa sponsorship. The closing date for applications is 31 July 2025.
While we have set a closing date for this role, we will be interviewing as applications are received and we may make an appointment before the closing date. Therefore, please apply as soon as possible so that you don’t miss out.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.