Accounts Assistant - Purchase Ledger
Salary £ 18,356.00 per annum
Hybrid - Letchworth
Vacancy listed 15/05/2025
Application deadline 01/06/2025
Details
Join us in seeing our vision come to life, where living in Letchworth Garden City offers everyone the opportunity to flourish as part of a vibrant community, enjoy the best that both town and country offers, and benefit from easy access to nature with unrivalled facilities, culture, and support networks.   
 
JOB ROLE

Reporting to the Finance Manager, this is a part time role working 20 hours per week.  

You will be responsible for administering the purchase ledger and ensuring supplier payments made by Heritage Foundation and its subsidiaries are in accordance with appropriate timescale and payment terms.

KEY RESPONSIBILITIES
 
  • Managing supplier relationships and resolving supplier  queries.
  • Process invoices, complete payment runs and month-end close
  • Assist with year-end audits associated with supplier payments.
  • Management of the filing systems,  efficiently ensuring all  invoices and payments are logically organised.
  • Periodically arranging and archiving purchase ledger  documents.
  • Management of the monthly credit card statements and logging of transactional data.
  • Assist in the preparation of procurement reports and PAYE SA data for onward reporting.
  • Month-end shutdown and processing of all ledgers and  required reporting
  • monitoring of the purchase email account to process statements, queries, invoices, and general correspondence.

SKILLS/EXPERIENCE REQUIRED
 
  • Previous experience within a finance or accounts payable role.
  • Strong IT skills, in Microsoft Office (Excel, Word, Outlook) and financial software.
  • Excellent attention to detail and a commitment to data accuracy.
  • Strong team working skills, supporting colleagues and 
  • contributing to a positive team environment.
  • Good planning and organising skills, with the ability to 
  • manage competing priorities and meet deadlines.
  • Ability to work independently, taking ownership of tasks and delivering quality results.
  • Understanding of the principles of financial controls and compliance.

 OUR VALUES

Collaborative.  Evidence-based.  Inclusive.  Supportive. Impactful

We are a people business. We look for passionate people who will help us to meet our vision and values. Our values demonstrate our principles and guide our actions. We want our values to come to life through people’s experience of each other and the Foundation as whole - ultimately helping create a culture that ensures our commitment to achieving our vision and mission.

APPLICATIONS

Applications must include a CV and a covering statement/letter explaining why you are applying for the role.  Applications without a covering statement may not be accepted.  

We are happy to discuss reasonable adjustments to the application process should you require these, please contact hr@letchworth.com

Please note if we receive a large volume of applications for this role, we reserve the right to close the vacancy ahead of the published closing date.

EQUAL OPPORTUNTITIES 

Whether it is creating diversity in our services or building new teams, we care about our people and the opportunities they have. We are committed to equality of opportunity across our organisation.  At all levels we promote equality, ensuring our people are consistently treated in a fair and equal manner. 

SAFEGUARDING

We are committed to safeguarding and promoting the welfare of children, young people and adults at risk and expect all our colleagues to share this commitment.

FLEXIBILITY

We understand that you might need a little help balancing your work and home life.  Many of our colleagues work flexibly in many different ways.  Please feel free to talk to us about the flexibility you may need; we’re happy to explore what’s possible for you and the role.   

PERSONAL DATA

Letchworth Garden City Heritage Foundation (LGCHF) will only collect personal data relevant to the recruitment process and will process that data in compliance with the Data Protection Act 2018 / UKGDPR. Your personal data will only be shared with persons directly involved in the recruitment process, and LGCHF will retain your personal data for only as long as it remains relevant to LGCHF.  For further information please ask for a copy of our general recruitment privacy policy.  For information on your data rights, go to www.ico.org.uk.

 
Benefits

Every member of our team is valued, which is why we support them with a range of benefits to help them thrive both inside and outside of work.

Our benefits are grouped around three priorities – Health, Work life balance/time and Finances

Health:
Cash Health Plan
Cycle to work scheme
Employee Assistance Programme & Wellbeing resource
Smart Health 24/7 GP consultation

Time:
27 days holiday plus Bank Holidays (pro-rata for part time)
Holiday buy / sell scheme
1 day paid Volunteering Leave per year (pro rata for part time)

Finances:
Company Pension
Life Assurance
£220 Wellbeing Allowance per year
Electric Vehicle Scheme
Employee Discount Scheme
Discounts for our venues

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