Vacancy at Modern Art Oxford
ROLE
This is an exciting opportunity to join Modern Art Oxford in a varied and challenging role. We are looking for an Admin - HR Assistant to support the Operations Team. This role will provide a professional and first-class administrative service to the organisation, including all HR administration for the employee life cycle.
RESPONSIBILITIES
- Complete all administration and coordination for recruitment via the HR system (Breathe HR), including advertising, organising interviews, interview questions, shortlisting, right to work checks, reference checks and issuing contracts.
- Assist Deputy Director with all HR administration and communication for the team e.g. amendments to contracts, maternity leave, salary increases, wellbeing initiatives.
- Coordination of the induction, probation and exit process for all staff in liaison with the Operations team and line managers.
- Manage and update the Gallery’s HR system, E-Learning Portal and Wellbeing Portal on a regular basis.
- Assist the commercial manager with general administration
- Attend Board meetings for minute taking
- Assist the Deputy Director in organising and monitoring staff training. Coordinate the annual training plan and assist with sourcing training providers.
- Assist the Deputy Director with the Equality, Diversity and Inclusion action plan and the annual reports on workforce diversity data for Arts Council England.
- Assist the Deputy Director with the review and writing of HR policies.
- Provide accurate and timely management information and reports as required
- To be responsible for printing and stationery supplies for the main office
- Carry out data cleansing for GDPR and update the data register as required.
- To coordinate working group meetings for the Environmental Sustainability working group.
- To take an active role in the gallery's Environmental Sustainability action plan.
- To assist with general office admin tasks and administration of ad hoc projects for the Operations team.
PERSON SPECIFICATION
- Experience in an HR/administration role
- Good IT skills – particularly with spreadsheets and the ability to work with a variety of software for project management, HR and rota management
- Excellent organisational skills, ability to prioritise and manage a varied workload
- Excellent communication skills in person, on the phone and in emails
- Good problem solving skills
- Excellent attention to detail
- Experience of taking minutes
Annual leave
25 days plus 8 public holidays
Pension
An auto-enrolment pension scheme is in place with Legal & General. Under pension auto enrolment legislation, the employee will pay 5% (before tax relief) and the employer will pay 3% of qualifying earnings to the Legal and General plan.
Discounts and other benefits
Employees are entitled to a staff discount in the Modern Art Oxford Shop and Café. There is an Employee Assistance Programme through Gemelli, and a series of discounts and salary sacrifice schemes through BHN Extras.
Modern Art Oxford is one of the UK’s most exciting and influential contemporary art organisations, renowned for its bold and ambitious artistic programme that promotes diversity and internationalism and celebrates contemporary art as a progressive agent of social change.
Modern Art Oxford welcomes more than 100,000 visitors each year with 10,000 attendances in creative learning and participation activities. The organisation’s digital content reaches 450,000 through Modern Art Oxford’s digital channels annually. Through a wide range of high-quality content creation and programming, Modern Art Oxford aims to make contemporary art accessible and engaging to the widest audience and to promote creativity in all of its visual forms. Over the last 50 years Modern Art Oxford has brought some of the world’s most important artists to the city, and the UK, and has developed an international reputation for pioneering emerging and under-represented artists.
Modern Art Oxford is a registered charity and relies on core funding from Arts Council England and Oxford City Council, and the generous support of individuals, trusts and foundations, sponsors, and friends.
Organisational Values
Modern Art Oxford aspires to the following values as an employer and organisation:
Welcoming
We are inclusive, caring, and respectful.
Ambitious
We are creative, resourceful and aspire to excellence.
Collaborative
We are dedicated to learning and are responsive and curious.
Conscientious
We act with integrity and are socially engaged and accountable.
| Title | File |
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| Admin & HR assistant Candidate Pack - November 2023 | Admin___HR_assistant_Candidate_Pack_-_November_2023.pdf |