Job Title:                                Reuse Consortium Coordinator – Maternity Cover

Hours:                                    3 – 5 days (21-35 hours)

Location:                                Stirling, Hybrid or Remote-based

Reporting to:                         Circular Communities Scotland Chief Executive

Key Relationships:               Circular Communities Scotland Staff and Board, Scotland Excel (Procurement Framework), Local Authorities & Housing Associations (Buyers), Consortium Members (Suppliers).

 

Job Purpose:

 

The Circular Communities Scotland Reuse Consortium Coordinator is responsible for managing and promoting the Reuse Consortium across Scotland.

This will be demonstrated through:

-       Smooth, stable, and efficient running of the Consortium.

-       Strengthening relationships with active and potential Consortium members and local authorities/housing associations.

-       Stability/growth in the number of active Local Authorities and Consortium members.

-       Stability/growth in the volume of Consortium trading activity.

 

Key Responsibilities and Tasks

 

1.     Effectively co-ordinate the Consortium (Evidenced by Strong relationships with Consortium Members and Local Authorities).

·       Be the primary point of contact for all Consortium member organisations.

·       Be the primary contact for all local authorities and housing associations purchasing through the Consortium.

·       Organise, support and be responsible for the administration around the Consortium Steering Group.

 

2.     Manage the Consortium robustly (Evidenced by prompt resolution and prevention of Consortium issues).

·       Liaise regularly and meet with local authority and housing association purchasers to maintain strong positive relationships. 

·       Identify and resolve any quality performance issues that arise with Consortium members, and ensure that sub-contracting arrangements are in place.

·       Liaise regularly and meet with representatives of Scotland Excel to ensure that all contractual requirements are met and that relationships between Circular Communities Scotland and Scotland Excel are developed. 

·       In conjunction with the Circular Communities Scotland Finance Coordinator oversee the Consortium budget and ensure all Consortium partners are working to agreed budget lines.

·       Ensure that procedures and systems are in place to support the ordering and reporting requirements of purchasers and suppliers.

 

3.     Reporting to key stakeholders (Evidenced by timely and good quality reports demonstrating Consortium performance provided to key stakeholders).

·       Ensure all measurement, monitoring, evaluation and reporting activities for the Consortium are completed in a timely manner, with the support of the Executive Assistant & Administrative Support. 

·       Provide regular statistics and written reports to Scotland Excel, and other stakeholders as required, with the support of the Executive Assistant & Administrative Support.

·       Ensure quarterly and annual statistics are produced and reported to purchasing local authorities/housing associations, as well as to Consortium members, with the support of the Executive Assistant & Administrative Support.

·       Regular reporting to the Circular Communities Scotland Chief Executive on the status of the Consortium. 

 

4.     Promote the Consortium (Evidenced by strong ongoing profile of Consortium).

·       Engage with local authorities and housing associations to promote the Consortium.

·       Promote the Consortium across Scotland to key stakeholder groups.

·       Attend and present, when appropriate, at a range of Circular Communities Scotland and external events.

·       Work with the Circular Communities Scotland Communications Officer to promote the Consortium work.

·       Maintain and keep the Consortium website up to date, with regular articles and posts. 

·       Where opportunities arise strengthen relationships with existing and new purchasers that strengthen and benefit the Consortium. 

 

5.     Other Duties

·       Organisation of personal workload and general administration.

·       Attend relevant training courses, industry seminars, forums and conferences.

·       Ensure own and colleagues’ health and safety is maintained.

·       Represent Circular Communities Scotland in a professional and responsible manner.