Vacancy at The Foundling Museum
Assistant Venue Hire Manager
Salary
£ 24,000-26,000
Vacancy listed
11/08/2022
Application deadline
05/09/2022
Details
About the Museum
Inspired by three great 18th- century activists - Thomas Coram, William Hogarth and George Frideric Handel - the Foundling Museum is a force for change. We believe in creative action that brings past and present together to stimulate imaginations and enrich young lives. With a campaigning spirit, we celebrate the work of artists and inspire people to take positive action that transforms the lives of children and young people, and creates a lasting impact on society.
Widening access to our remarkable 300-year-old collection and story, lies at the heart of all our work. Our temporary exhibitions and commissions highlight their contemporary relevance, while our pioneering learning programmes aim to have a positive lasting impact on the lives of marginalised young people and families.
About The Venue Hire Department
Under the supervision of the Venue Hire Manager, this department is responsible for delivering an annual income budget of £250k and involves supervision of a number of part-time events staff.
Job Description
Main duties:
Income Generation
· To maximise income from venue hire to support the work of the museum
Marketing & Sales
· To energetically market the Museum’s venue hire offer to new client groups, seeking to increase our occupancy year on year
· To make sales pitches and conduct site visits of the Museum
· To monitor the effectiveness of promotions and special offers
Client Relationships
· To provide client support and manage supplier liaison
· To develop new business opportunities and attend any relevant networking and external events e.g. Unique Venues of London, to boost the Museum’s public presence
· To support members of the Museum’s Development team in their efforts to maximise both corporate and individual support, and to assist in organisation of Foundling Friends, Patrons and Corporate Member events at the Museum
Event Management
· To plan and deliver assigned Foundling Museum events including but not limited to Museum exhibition openings and external hires of the museum
· To be responsible for the security of the museum and its collections as well as the well-being of all those on site during events
· To provide on-site management for events whether personally or delegated
· To act as the main point of contact for event enquiries at the Museum via phone, direct email and the event mailbox
· To manage the supporting administration, including keeping an up to date enquiry log, arranging contracts, supporting documents, instruction sheets, feedback forms & maintaining overtime spreadsheets
· To assist in the arrangement of event staff & subcontractors, including cleaning & security
· To ensure accurate & complete details are received by the Manager of any given event ahead of delivery, including staff lists, guest lists & equipment hire
· To ensure full health & safety procedures and risk assessments are completed and adhered to during events
Other
· To be flexible in approach and carry out any duties that may fall within the range
Person Specification
Essential
· Experience in sales and in making successful pitches
· Experience of co-ordinating various events with corporate and individual clients
· Experience of working to and within restricted budgets
· Willingness to work outside regular office hours in order to cover morning, evening and occasional weekend events
· Excellent organisation skills with meticulous attention to detail
· Smart appearance and a confident manner
· Enthusiasm for and enjoyment of meeting and communicating with people
· Relaxed approach to pressurised situations with a genuine enjoyment of working at a fast pace, to tight deadlines in order to see tasks through to completion
· An interest in the history and future of the Foundling Museum
· Able to act with discretion and maintain professional confidentiality at all times
· Confident in decision making and creative problem solving
Desirable
· Experience of working within an historic building, venue or similar
· One years’ demonstrable experience of organising events
· Experience managing budgets
· Database knowledge
· Knowledge of SEO influences
· Experience of working within a London venue
· An interest in history and art
To apply please download the application form and equal opportunities questionnaire, complete and upload with your application.
Benefits
• 25 days annual holiday (pro rata for part-time staff)
• You will be eligible to join a group contributory pension scheme 3 months after your start date, (or when probation has been successfully completed, whichever is later.)
• Discount from the Foundling Museum Shop and local partner businesses
Notes
Working pattern:
35 hours per week, 10:00 – 18:00, evenings, mornings and weekends as needed (time off in lieu typically offered for overtime, payment offered for excessive overtime)
Attached documents
| Title | File |
|---|---|
| Application Form | Job_Application_Form_2021.docx |
| Equal Opportunities Form | Equal_Opportunities_Questionnaire_2021.docx |